Local Law 69 Bed Bug Filing: What Small NYC Condo and Co-op Boards Need to Know
December 1, 2025Last reviewed October 16, 2026
If your NYC building has 3 or more residential units, there is a good chance an annual bed bug filing is required. Here is what Local Law 69 requires, when the filing is due, and what small self-managed condo and co-op boards should do each year to stay compliant.
Every December 1 through December 31, many NYC condos and co-ops must file an annual bed bug report with HPD. The report covers the prior November 1 through October 31, and buildings with no bed bugs at all may still need to file.
For small self-managed boards, the challenge isn't complexity. It's timing. December is busy, and this is exactly the kind of deadline that slips through the cracks when nobody on the board owns it.
At a glance
| What | Details |
|---|---|
| Filing window | December 1 – December 31 every year |
| Period covered | November 1 – October 31 of the prior 12 months |
| Who files | The building owner or managing agent. For condos and co-ops, that's the board. |
| How | HPD's online Annual Bed Bug Report portal. Condo and co-op corporations must file online. |
| Prerequisite | A current HPD property registration |
| Cost | Free |
| After filing | Post the filing receipt in the building (or give it to tenants with leases) within 60 days |
What is Local Law 69?
Local Law 69 of 2017 requires owners of multiple dwellings in New York City to try to collect bed bug history for the units in the building and file an annual report with HPD. Even if there were no infestations, the building reports zeros.
Does this apply to our condo or co-op?
HPD describes the filing as applying to owners of rental residential properties, and Local Law 69 covers multiple dwelling owners (generally buildings with 3 or more units).
- If any units in your building are rented out (sponsor units, investor units, sublets), plan on filing. The unit owner collects the bed bug history for their rented unit and gives it to the board, which includes it in the building's report.
- If every unit is owner-occupied, HPD's guidance is less explicit. Many boards file anyway, since it's free and takes a few minutes.
Don't assume that being small or mostly owner-occupied means there's nothing to do. Check every year, because one new renter can change the answer.
What information you'll report
HPD's form asks for:
- The total number of dwelling units.
- How many units had a bed bug infestation during the reporting period, as reported or known to the owner.
- How many units had eradication (treatment) measures.
- How many of those treated units had bed bugs again afterward.
For a small building, that usually means asking each unit in the fall whether they had bed bugs during the year and whether they were treated. A short email or form in October makes December easy.
How to file
- Confirm your HPD registration is current. HPD requires a valid registration before you can file. See HPD Annual Property Registration.
- Between December 1 and 31, file through HPD's online Annual Bed Bug Report portal. Don't try to file early, because the report must be submitted within the window.
- File online. Condo and co-op corporations must file electronically. Paper forms are only for individual or joint owners, and HPD treats paper filings from corporations as noncompliant.
- Save the receipt in your building records.
After you file: posting and notices
Filing isn't the last step. Within 60 days of filing, you must either:
- Post the filing receipt in a prominent location in the building, and keep a record that you posted it, or
- Give a copy to tenants when a new lease starts and at each lease renewal.
You should also distribute the Health Department's "Stop Bedbugs Safely" guide to tenants, or post it in the building.
Unit owners who rent out apartments have a separate state obligation: New York requires a Bedbug Disclosure Form showing the past year's bed bug history when signing a lease with a new tenant. It's a good idea for the board to remind investor and sponsor owners about this each year.
If someone reports bed bugs
Owners must deal with infestations promptly, using a DEC-licensed pest control professional, and make follow-up visits to confirm the bed bugs are gone. In a condo or co-op, your bylaws or proprietary lease usually set out who pays when an infestation starts in one unit and spreads, so check yours before you need it.
A simple annual routine for small boards
- October: email each unit asking about bed bugs and treatment between November and October.
- Late November: confirm your HPD registration is current.
- December 1–31: file online and save the receipt.
- Within 60 days: post the receipt (and the DOHMH guide) in the building.
- Anytime a unit is rented: remind the owner about the state disclosure form.
Frequently asked questions
We had no bed bugs this year. Do we still file?
Yes, if your building is required to file. Buildings with no infestations report zeros. Not filing because there was nothing to report is one of the most common mistakes.
Can our board file on paper?
No. Condominium and cooperative corporations must file online. HPD treats paper filings from corporate owners as noncompliant.
Does it cost anything?
No. Filing is free. Ignore companies that offer to file it for a fee.
What if our HPD registration has lapsed?
Fix that first. HPD requires a current registration before you can file the bed bug report.
What's the penalty for not filing?
HPD's bed bug page doesn't list a specific penalty. Not filing can still lead to enforcement, so treat it as required. [verify current penalty with HPD]